Approval Queue Overview

As an AP manager (or approver), invoices waiting for your decision appear in Invoice Manager under In Docs with status Pending Approval. This guide shows how to find, filter, and prioritize that queue.

Where the queue lives

There is no separate “approval-only” app route: use In Docs and focus on Pending Approval (list or Kanban).

In Docs lists purchase invoices. Watch Status for Pending Approval and use search to jump to a vendor or number.

From Home, recent purchase rows and Needs Attention also surface work; open In Docs for the full queue.

Home shows recent AP documents (including Pending Approval badges) and the In Docs link.

Queue layout

Typical columns:

Column	Use
Invoice number	Open the document
Vendor	Who is billing
Amount	Size / risk signal
Status	Pending Approval, Posted, …
Activity / modified	How long it has been waiting

Vendor, amount, status, and activity help you prioritize escalations and high-value items.

Checkboxes support multi-select for batch operations.

Filtering

Open Filters to narrow by workflow state, legal entity, dates, amount-related fields, and more. Combine with the search box.

Filter first (for example only Pending Approval), then work the list or select a batch.

Suggested views:

• Pending Approval only — pure decision queue
• High amount — extra scrutiny
• Legal entity — when you approve for specific entities

List vs Kanban

Switch Kanban to work by workflow column.

Pending Approval column is the active manager queue; other columns show upstream/downstream states.

Priority signals

Use status badges, amount, and activity (age) as practical priority signals:

Signal	Meaning
Pending Approval	Awaiting a decision
Large Amount	Higher risk — review carefully
Old Activity	Aging — clear first if SLA matters
Posted / Rejected	Outcomes to monitor, not to approve again

Next steps

• Reviewing Invoices for Approval
• Batch Approval Operations
• Exception Handling