Intake Channels Overview
TaprNext facilitates invoice receipt through multiple channels. Organizations can select approaches that align with their vendor relationships and operational requirements.
Available Channels
Section titled “Available Channels”The system supports five primary intake methods:
- PEPPOL Network: Structured e-invoice exchange for B2B transactions
- Email (IMAP): PDF attachments from vendor mailboxes
- SharePoint: Document library integration for Microsoft environments
- Azure Blob Storage: Cloud-based automated file collection
- Manual Upload: Direct file submission for one-off invoices
Channel Comparison
Section titled “Channel Comparison”| Channel | Automation Level | Configuration Effort | Ideal Use Case | Primary Format |
|---|---|---|---|---|
| PEPPOL | Highest | Moderate | B2B European transactions | E-Invoice (XML) |
| High | Minimal | Vendor PDF delivery | PDF attachments | |
| SharePoint | High | Moderate | Microsoft-integrated workflows | Multi-format support |
| Azure Blob | Highest | Moderate | Continuous cloud automation | Multi-format support |
| Manual Upload | Lowest | None | Occasional submissions | Multi-format support |
Processing Flow
Section titled “Processing Flow”All channels follow a standardized sequence: “Channel Intake → Format Detection → AI/XML Extraction → Review Queue”
E-Invoice Handling
Section titled “E-Invoice Handling”The system automatically identifies structured formats including ZUGFeRD/Factur-X (PDF with embedded XML), XRechnung (XML), and UBL (Universal Business Language XML). These documents extract with perfect accuracy without requiring AI processing.
PDF and Image Processing
Section titled “PDF and Image Processing”Unstructured documents—PDFs, scanned materials, email body content, and image files—rely on AI extraction capabilities.
Recommended Multi-Channel Configuration
Section titled “Recommended Multi-Channel Configuration”Organizations typically implement a tiered approach: PEPPOL for e-invoice-capable vendors, email for traditional invoices, and manual upload for exceptions.
Polling Intervals
Section titled “Polling Intervals”Automated channels refresh on defined schedules—PEPPOL operates in real-time, while email, SharePoint, and Azure Blob default to 10-minute intervals (configurable via Tapr Settings).