PEPPOL Registration
Overview
Section titled “Overview”Register your legal entities on the PEPPOL network to send and receive electronic invoices. PEPPOL (Pan-European Public Procurement Online) is a network for exchanging standardized business documents across borders.
Tapr acts as your access-point partner: after you register a legal entity and submit the required company documents, Tapr creates and manages the PEPPOL participant identity for your company.
Documents you must submit
Section titled “Documents you must submit”Before (or as part of) PEPPOL registration, provide clear copies of:
- Company registration — official extract or certificate of incorporation / commercial register for the legal entity
- Company VAT — VAT registration document or certificate showing the VAT number used for the entity
- Director authorization letter — a letter from a company director (or authorized signatory) stating that TAPR is authorized to create a PEPPOL ID for their company
Without these documents, PEPPOL registration cannot be completed.
Authorization letter should include
Section titled “Authorization letter should include”- Full legal company name and registered address
- VAT / tax ID
- Statement authorizing Tapr (Grynn / TAPR) to create and operate the PEPPOL participant ID on the company’s behalf
- Name, title, and signature of the director (or authorized signatory)
- Date
Formats a registration can cover
Section titled “Formats a registration can cover”Common document types a registration can receive. What Tapr sends is chosen on the invoice — see Which format is sent. Only the France Factur-X hybrid can be sent as PDF+XML. ZUGFeRD and other Factur-X hybrids are intake formats.
| Format | Region | Standard |
|---|---|---|
| XRechnung | Germany | EN 16931 |
| Factur-X | France | EN 16931 |
| ZUGFeRD 2.x | DACH | EN 16931 |
| PEPPOL BIS 3.0 | EU-wide | EN 16931 |
| UBL 2.1 | International | OASIS |
Registration steps
Section titled “Registration steps”Step 1: Prepare documents
Section titled “Step 1: Prepare documents”Collect the three documents listed above for the legal entity you are registering.
Step 2: Access legal entity PEPPOL settings
Section titled “Step 2: Access legal entity PEPPOL settings”In Tapr, open the legal entity and go to the PEPPOL Registration section (or the PEPPOL registration flow provided for your site).
Step 3: Enter participant information
Section titled “Step 3: Enter participant information”Select your ID scheme and enter the corresponding participant ID. The Peppol Registration step of the Register PEPPOL wizard shows the schemes used in your legal entity’s country: the required local ID, its ICD code, and an example PEPPOL ID, with international schemes behind a toggle and a link to country-specific help. Picking a scheme shows the required ID and a sample under the VAT ID field.
Common schemes include:
- GLN (0088) — 13-digit format (e.g. 4012345000019)
- DE VAT (9930) — DE + 9 digits (e.g. DE123456789)
- AT VAT (9915) — ATU + 8 digits (e.g. ATU12345678)
- CH VAT (9927) — CHE + 9 digits (e.g. CHE123456789)
- DUNS (0060) — 9-digit format
Select document types to enable (invoices, credit notes, and other types as offered).
Step 4: Upload supporting documents
Section titled “Step 4: Upload supporting documents”Attach:
- Company registration
- Company VAT document
- Director authorization letter
Step 5: Submit registration
Section titled “Step 5: Submit registration”Submit the registration. Tapr reviews the documents and processes the PEPPOL ID setup. Allow business days for verification and network activation.
Step 6: Monitor registration status
Section titled “Step 6: Monitor registration status”Track status until the registration is Approved. Only then can you send and receive live PEPPOL invoices for that legal entity.
Tapr regularly reconciles registration status with the Tapr master, so status changes made there (approval, rejection, cancellation) appear on your site without manual action.
More than one PEPPOL ID per legal entity
Section titled “More than one PEPPOL ID per legal entity”A legal entity can be registered under several PEPPOL IDs — run the registration again for the same legal entity for each additional ID. Every registration adds a row to the legal entity’s PEPPOL IDs table:
| Column | Meaning |
|---|---|
| PEPPOL ID | The participant ID, e.g. 0208:1022222226 |
| Status | Mirrors the PEPPOL registration status |
| Is Default | Sender ID for outgoing invoices when none is picked on the invoice |
| Peppol Registration | The registration record behind the row |
The first active registration becomes the default. Tick Is Default on another row to change it. A Cancelled or Rejected registration cannot be the default — Tapr moves the default to another active ID.
On a sales invoice, Peppol Sender ID chooses which registration sends it (default: the entity’s default ID). Inbound invoices to any of the entity’s IDs are routed to that entity, and invoice responses go out from the ID that received the invoice.
Receiving invoices
Section titled “Receiving invoices”After approval, trading partners can send invoices to your PEPPOL ID. Tapr:
- Detects e-invoice format
- Extracts structured data
- Matches vendors by participant ID where possible
- Creates purchase invoices for review in In Docs
Common issues
Section titled “Common issues”Documents incomplete: Registration stays pending until company registration, VAT proof, and director authorization letter are all provided.
Participant not found after approval: Confirm ID scheme and format; allow time for network propagation. Check that Tapr Settings → Other → Peppol Network is Production on a live site (Test resolves against the PEPPOL test network).
Document validation failed (inbound): Confirm the sender is PEPPOL-registered and the payload matches the expected profile.
Vendor not matched: Add the vendor’s PEPPOL ID on the vendor record or match during review.