PEPPOL Receiving
Receive electronic invoices directly from vendors via the PEPPOL network.
How It Works
Section titled “How It Works”The PEPPOL receiving process follows a four-step workflow:
- Vendor sends an e-invoice through the PEPPOL Network
- The network routes it to your TaprNext recipient address
- The system auto-processes the document
- An invoice is created in draft status for review
Prerequisites
Section titled “Prerequisites”- Active PEPPOL Registration for your legal entity
- Registered Participant ID (GLN, VAT, or equivalent)
- Vendors must have your PEPPOL ID to send invoices
Refer to PEPPOL Registration documentation for initial setup.
Automatic Processing
Section titled “Automatic Processing”Format Detection
Section titled “Format Detection”Incoming documents are analyzed and validated against standards like XRechnung 3.0, EN 16931 compliance, and XML signatures.
Data Extraction
Section titled “Data Extraction”All invoice data is extracted directly from the XML, including vendor details, invoice number, date, amount, and line items with 100% accuracy.
Vendor Matching
Section titled “Vendor Matching”“The system performs vendor lookup by PEPPOL ID and auto-links matching vendors to invoices.”
Invoice Creation
Section titled “Invoice Creation”Processed invoices are created as draft purchase invoices in your system, ready for review and submission.
Supported Formats
Section titled “Supported Formats”| Format | Region | Auto-Detected |
|---|---|---|
| XRechnung 2.x/3.x | Germany | ✓ |
| Factur-X/ZUGFeRD | France/DACH | ✓ |
| PEPPOL BIS 3.0 | EU-wide | ✓ |
| UBL 2.1 Invoice | International | ✓ |
Vendor Onboarding
Section titled “Vendor Onboarding”Share your PEPPOL receiving address with vendors. Your address uses a scheme (such as 0088 for GLN) and participant number to receive invoices and credit notes.
Monitoring
Section titled “Monitoring”Track PEPPOL activity through your Intake dashboard. Monitor recent receipts, check processing status, and identify any errors in document handling.
Troubleshooting
Section titled “Troubleshooting”Vendor Not Found: Add the vendor to your system with their PEPPOL participant ID, or manually assign during review.
Document Validation Failed: “E-invoice doesn’t meet EN 16931 standard.” Contact the vendor to correct their invoice format.
Duplicate Invoice: Identify whether duplicates are genuine repeats and reject or process accordingly.